English 2053- Writing the Description

Description is frequently used in technical writing. You will often be asked to describe something (processes, systems, objects) for a reader.

Common Elements of Description

• Define the Mechanism, Process, Object, or System.
• Explain its function or end goal.
• Name the sub-parts or steps.
• Give relevant details (objects = size, weight, material, power usage, color; processes or systems = quantity pr quality of action and effect of action).
• Explain the significance of the mechanism or system.

An example of a description of an object might look like this:

The geek is a side-show performer who, while having no physical deformity, becomes a "freak" by biting the heads off of live chickens. (Definition) The geek is usually male, of a relatively young age, from a disadvantaged background. Geeks usually present an extreme appearance. (Extended Definition, physical characteristics) Geeks usually serve to attract thrill seeking adolescent males to the "side-show" or "freak show" setting. They appeal to the "maximum gross-out" crowd. In many side-shows, the geeks serve to engender repeat business through word of mouth advertising (Functions).

While a description of a process might look like this:

The bribing of officials generally determines whether or not a project is funded by the Pakistani government. (End Goal) The person in charge of bribery determines the appropriate officials and, quietly, inquires about the cost of their services. Even though bribery is an accepted part of the culture, it is important that it not be made obvious as the official must maintain "face."(Process and Quality of Action) If the bribe is accepted, the project is usually funded within days. (Effect of Action).

Checklist for planning the Description:

1. Consider the Audience
2. Choose Visuals
3. Follow the usual form (See below)
4. Devise a style sheet
5. To be able to describe objects/mechanisms you have to be able to
   • Name each part
   • Name each subpart
   • Define each part and subpart
   • List details
6. To be able to write a description of processes:
   • Name Each Step
   • Name each substep
   • Tell its end goal
   • List details of quality and quantity of each action
   • Tell signifigance of action

Organizational Form for Descriptions:

Mechanisms

I. Introduction

• Definition and Purpose
• Overall Description
• Main Parts

II. Body: Description of________

• Main Part A (Definition followed by detailed descriptions)
• Main Part B (Definition followed by detailed descriptions)

Put sub parts under main parts (with definition and detailed description).

III. Conclusion

Process Descriptions

I Introduction

• Definition of process
• Principles
• Major sequences

II. Body: Description of Process

• Major Sequence A
  • End Goal of Sequence
  • Detailed Description of Action
• Major Sequence B (same as A)
• Major Sequence C (same as A and B)

III. Conclusion

Return to Creating Definitions

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