English 2053 - The Memorandum

Elements of the Memo

Memo Format

The memo format consists of specific lines placed at the top of a page. Usually those lines include:

• To:
• From:
• Subject:
• Date:

The body of the memo needs to be clear and concise. Generally you have the following:

• A short introduction (including purpose)
• Basic Conclusion or Action to be taken
• Evidence supporting conclusion or leading to action
• Specific Recommendations in separate final paragraph.
• In a large bureaucracy, the writer may want to include a sentence about their credibility in the introduction.

So...a sample of this memo would look like this:

DATE: February 30, 1997

TO: Mr. Michael Tyson

cc: Mr. Evander Holyfield

FROM: J. Dahmer [signature]

SUBJECT: Proper etiquette for snacking in public.

After viewing your public exhibition of the pugilistic arts, I feel I must remind you of the corporate policies on snacking in public. [purpose] As the corporate director of public image, it is my responsibility to make sure that we are always seen in the best light possible. [credibility of writer]

The World Boxing Council has always believed that random acts of cannibalism will not be tolerated unless the proper forms are followed.[Basic Conclusion] This ruling is due to the general public's misunderstanding of anthropophagi and they are generally revulsed by it. [Evidence].

Thus, Mr. Tyson, you are to refrain from engaging in eating rituals in the ring unless officially sanctioned by the W.B.C. [Recommendation].

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